[{"data":1,"prerenderedAt":233},["ShallowReactive",2],{"/docs/jobs/dojjob/features/documents":3,"/docs/jobs/dojjob/features/documents-surround":225,"/docs/jobs/dojjob/features/documents-implemented-suggestions":232},{"id":4,"title":5,"body":6,"description":215,"extension":216,"head":217,"implementedSuggestions":217,"meta":218,"navigation":219,"path":220,"schemaOrg":217,"seo":221,"sitemap":222,"stem":223,"__hash__":224},"docs/1.docs/0.jobs/5.dojjob/3.features/03.documents.md","Documents and signatures",{"type":7,"value":8,"toc":203},"minimark",[9,14,27,30,37,41,99,102,106,109,112,116,123,126,129,136,140,160,163,171,175,186,193,196,200],[10,11,13],"h2",{"id":12},"case-files-documents-and-references","Case files, documents and references",[15,16,17,18,22,23,26],"p",{},"A ",[19,20,21],"strong",{},"case file"," is the container for related work. A ",[19,24,25],{},"document"," is a file within that context. The document's reference is separate from the case reference: several documents can belong to the same case and still have their own references.",[15,28,29],{},"A template-based document stores the template version selected at creation. Later template edits do not reformat existing documents. An editable draft can change, while signed versions and issued copies preserve their original content.",[15,31,32],{},[33,34],"img",{"alt":35,"src":36},"Template fields and the resulting document preview","/products/doj/document-editor-preview-f4551031be.webp",[10,38,40],{"id":39},"create-a-document","Create a document",[42,43,44,49,66,70,77,81,84,88],"steps",{},[45,46,48],"h3",{"id":47},"choose-the-location","Choose the location",[15,50,51,52,55,56,59,60,65],{},"Open the desired workspace folder or case file and choose the document action from ",[19,53,54],{},"New",". A document created outside a case stays a loose file with its own File ID and document reference. Use ",[19,57,58],{},"Assign to case",", or choose/create a case when sending a handover, when that work belongs to a numbered case. Moving the file does not give it a new identity. See ",[61,62,64],"a",{"href":63},"/docs/jobs/dojjob/features/handovers","Cases and handovers",".",[45,67,69],{"id":68},"select-a-template","Select a template",[15,71,72,73,65],{},"Choose an available published template. Its fields, page layout, reference format and signature policy appear in the editor. If the list is empty, an authorized user needs to publish or restore a template in ",[61,74,76],{"href":75},"/docs/jobs/dojjob/features/templates","Document templates",[45,78,80],{"id":79},"complete-the-fields","Complete the fields",[15,82,83],{},"Enter author initials and the fields required by the template. A custom reference input appears when the template's reference format requires it. Use the reference preview to check the expected format.",[45,85,87],{"id":86},"review-and-save","Review and save",[15,89,90,91,94,95,98],{},"Review all pages of the preview, including long text, tables and page breaks. Choose ",[19,92,93],{},"Create document",". Later changes use ",[19,96,97],{},"Save draft",". A free document, where available in the workspace, uses a file name and editable content instead of a selected template.",[15,100,101],{},"Document references are resolved when the document is created. Changing a template's reference format does not rename earlier documents. The reference is for human use; the system also keeps a separate internal identity for each file.",[10,103,105],{"id":104},"required-fields","Required fields",[15,107,108],{},"Required fields come from the selected template. Text fields need a value, a required selection needs an allowed option and a required checkbox must be checked. Date, time and numeric fields also validate their input format. Complete the highlighted fields before creating or signing the document.",[15,110,111],{},"A field's visible label and its placeholder key serve different purposes. A template manager defines both; document authors fill the values. If the template's fields or layout are wrong, correct the template for future documents rather than typing around a broken field.",[10,113,115],{"id":114},"add-supporting-files","Add supporting files",[15,117,118,119,122],{},"Use the attachment/file action in the current case or workspace. In FiveM, ",[19,120,121],{},"Choose file"," opens a temporary upload page in the system browser. Select the file, return to the tablet, review it and save the attachment. Uploading the bytes alone does not save the attachment into a case.",[15,124,125],{},"The transfer expires after five minutes. Start a new transfer if it expires or is canceled. The server's resource HTTP route must be reachable if the server uses a reverse proxy.",[15,127,128],{},"Supported local file types include PNG, JPEG, WebP, GIF, PDF, DOCX, PPTX, XLSX, TXT and CSV. Local attachment uploads are limited to 2 MiB per file. Office previews support their implemented document, slide and worksheet content; they are not a full Microsoft Office renderer. Encrypted packages, macros and unsupported archive contents are rejected. URL-based attachments follow their own validation.",[15,130,131,132,65],{},"PDF attachments remain PDF files. They are not converted into folders. Printing a document is the in-game printer workflow described in ",[61,133,135],{"href":134},"/docs/jobs/dojjob/features/sharing-printing","Sharing and printing",[10,137,139],{"id":138},"sign-as-doj-staff","Sign as DOJ staff",[141,142,143,147,154,157],"ol",{},[144,145,146],"li",{},"Save the completed document and review its current content.",[144,148,149,150,153],{},"Choose ",[19,151,152],{},"Sign"," when a pending line matches your authorized role.",[144,155,156],{},"Draw your signature on the assigned document line and confirm it.",[144,158,159],{},"Check the displayed signer, time and remaining required lines.",[15,161,162],{},"The system signs a sealed version. Changing the draft afterward requires new signatures for the changed content. Previous signatures remain associated with the earlier version and are not placed onto the edited draft.",[15,164,165,166,170],{},"Signature eligibility requires more than seeing the document. See ",[61,167,169],{"href":168},"/docs/jobs/dojjob/setup/permissions","Permissions"," for case roles, job permissions and prosecution/judiciary rules.",[10,172,174],{"id":173},"request-a-participants-signature","Request a participant's signature",[15,176,177,178,181,182,185],{},"The template must contain a ",[19,179,180],{},"Participant"," signature line. An authorized staff member chooses ",[19,183,184],{},"Send for signature",", selects the line and selects its online recipient. The document opens for that character, who can jump to the assigned line, draw and confirm the signature.",[15,187,188,189,192],{},"Additional participants sign the same sealed version. ",[19,190,191],{},"Present again"," reopens an existing request if the recipient closed it. The staff member can revoke an invitation from the request dialog. A signature invitation grants access only to its named line and version; it does not give the recipient general case-editing rights.",[15,194,195],{},"Each human player may sign only once on the same version, even if they switch characters. Ordinary document sharing is a read/copy workflow and does not substitute for a signature request.",[10,197,199],{"id":198},"draft-recovery-and-conflicting-edits","Draft recovery and conflicting edits",[15,201,202],{},"When an editor offers a private draft for recovery, explicitly restore it or discard it. A recovered draft is working input, not proof that the shared document was saved. If another user changed the file, compare it with the current saved revision before continuing. Signing, sharing and printing are disabled while the local editor has unsaved changes.",{"title":204,"searchDepth":205,"depth":206,"links":207},"",1,2,[208,209,210,211,212,213,214],{"id":12,"depth":206,"text":13},{"id":39,"depth":206,"text":40},{"id":104,"depth":206,"text":105},{"id":114,"depth":206,"text":115},{"id":138,"depth":206,"text":139},{"id":173,"depth":206,"text":174},{"id":198,"depth":206,"text":199},"Create DOJ documents from templates, attach supporting files and collect signatures on a saved version.","md",null,{},true,"/docs/jobs/dojjob/features/documents",{"title":5,"description":215},{"loc":220},"1.docs/0.jobs/5.dojjob/3.features/03.documents","BDMYZAD0R6lJigiigArRetRax2rqNK2DJe59g_xr-Gk",[226,229],{"title":64,"path":63,"stem":227,"description":228,"children":-1},"1.docs/0.jobs/5.dojjob/3.features/02.handovers","Keep one DOJ case number, pass on tasks and documents, and transfer case responsibility after acceptance.",{"title":76,"path":75,"stem":230,"description":231,"children":-1},"1.docs/0.jobs/5.dojjob/3.features/04.templates","Build shared or personal DOJ templates with required fields, signature lines, headers, watermarks and versioned publishing.",[],1790629507342]